Legal Assistant: Estate Planning, Probate & Trust Administration and Guardianship

Location: Jupiter, Florida

Salary: $45,000 to $52,000 annually

An established Jupiter law firm seeks an experienced and organized Legal Assistant to join their growing team.

Working hours: Monday – Thursdays (8:30 A.M. to 5:30 P.M) and Friday (8:30 A.M. to 2:00 P.M).

Responsibilities:

• Oversee and assist in drafting and executing estate planning documents.
• Manage probate, trust, and guardianship matters from opening to closing.
• Work with attorneys, legal assistants, and administrative staff.
• Utilize legal software to manage workflow and track deadlines.
• Perform client intake, data entry, and scheduling tasks.
• Coordinate document drafting, production, and client communication.
• Act as a Witness or Notary during document signings.
• Provide accurate legal information to clients.
• Maintain calendars and manage schedules.
• Perform general clerical duties.

Qualifications:

• 3-5 years' experience as a legal assistant (estate planning, probate, trust administration, or guardianship experience preferred).
• Proficiency in Microsoft Office Suite.
• Experience with legal database management or billing programs.
• Hands-on experience with office equipment (scanners, printers, fax machines).
• Professional demeanor and appearance.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively.
• Fluency in Spanish (a plus).
• High school diploma required; college degree, certifications, or trainings (a plus).

This job comes with a comprehensive compensation package, including a competitive salary, bonus potential, paid time off, free parking, continuing education and training, growth potential as well as work-life balance with flexible scheduling.